How to share JobSheet exports with your accountant
What JobSheet gives your accountant
JobSheet is your sales document system — quotes, invoices, credit notes, and CSV exports. It is not your general ledger. Your accountant still uses Xero, Sage, or similar for:
- Purchases and expenses
- Bank reconciliation
- Nominal codes and full accounts
- VAT submission (MTD) via their software
JobSheet’s job is to be the trusted source for invoices and credit notes you issued.
Recommended exports
From Reports, pick the period your accountant asks for (often Tax year or This quarter), then download:
| File | Send when they need… |
|---|---|
| Summary CSV | Quick counts and Net money in (paid minus credit notes) |
| Invoice register (accountant) | Every invoice and credit note in the period, with links between credit notes and source invoices |
| VAT period (MTD prep) | VAT return prep — issued invoices and credit notes with net/VAT/gross per row |
| Invoice lines (accountant) | One row per line item for import or journal breakdown |
| Quote register | Pipeline / work still to invoice on accepted quotes |
Use Register / lines period by on Reports:
- Issued date (VAT period) — default; matches VAT period export
- Last updated — activity in the period
- Paid date — cash-basis style listing by when you marked paid
Before you send
- Turn on UK VAT in Workspace if you are VAT registered — exports include net/VAT/gross splits.
- Mark invoices paid when money lands (optional payment reference helps your accountant).
- Issue credit notes for sent or paid invoices you need to reverse — they appear as negative rows in VAT period exports.
Handoff checklist
- Download the CSVs for the agreed period.
- Send by secure email or your accountant’s portal.
- Tell them Money in in JobSheet reflects marked paid, not bank feeds — they reconcile cash in Xero/Sage.
- Proforma invoices are informational only and excluded from VAT period and paid revenue totals.